Create an adjusting entry, plus the four advanced options
Adjusting entries are how you correct, reclassify, or complete the client's trial balance during preparation. Ledger keeps them separate from bookkeeping operations so you always see, at the review stage, which numbers came from the bank and which came from your judgement. Four advanced options cover the special cases : prior-year adjustments, reclassifications, manual operations, and inter-company mirrors.
Open Adjusting entries and click New entry
In the engagement's left menu, click Adjusting entries. Click New entry at the top right. A dialog opens with the date pre-filled to the fiscal year end, and one empty debit/credit line.
Fill in date, description, and lines
Set the date (must be within the fiscal year), a short description (« Q4 GST/QST accrual », « Reclass owner draws », etc.), then add one line per account impacted : pick the account, enter debit or credit. Choosing an account on the last line automatically adds a new one below, spreadsheet-style; the Add a line button remains available.
A badge at the top right tells you if the entry is Balanced (green) or Unbalanced (red). It updates in real time as you type.
Attach supporting documents (at any time)
The Attachments block is always visible, not hidden behind advanced options. Drag and drop a PDF (invoice, bank confirmation, contract) or click to upload. Attachments stay linked to the entry, appear in the review, and travel with the file if you export.
Verify the balance and save
Once Balanced, click Save. The entry appears in the list with a JE- number and is immediately reflected in the trial balance's « Reg. » column.
The four advanced options
Click Advanced options at the bottom of the dialog to reveal four checkboxes. Each one changes what the entry means and where it lands. They are mutually exclusive : one at a time.
Tips
The Operation column of the TB (read-only) aggregates entries from Bank transactions. The Reg. column aggregates your manual adjusting entries. Keeping them separate lets you see, on any account, what came from the bank and what came from your judgement.
Under the New entry button, Import from prior year lists last year's entries with two actions per entry : Copy (reproduce the same debits/credits) or Reverse (post the opposite, to unwind a year-end accrual).
File done? Push everything into the client's QuickBooks
When adjusting entries are final (file reviewed and signed off), the QuickBooks button at the top of the Adjusting entries page pushes each entry into the client's QuickBooks Online, one journal entry per adjustment, flagged « Adjusting Journal Entry ». This is the step that saves the client (or you) from retyping everything into their books : their balances catch up with your financial statements in one send.
- Sent : your manual adjusting entries and those generated by worksheets.
- Excluded automatically : operation entries (the client already has them), reclassifications (RECL) and PYAs.
- The account mapping (your chart vs theirs) is done once, then remembered per client.
- Safe to re-run : an entry already sent is skipped on later sends, no duplicates.
Full walkthrough, options (document prefix, Adjustment flag, tax lines) and common errors : Push adjusting entries to QuickBooks.
Frequently asked questions
Can I edit an entry after saving ?
Yes, as long as the fiscal year isn't frozen. Click the entry to reopen it, change what you need, save. The TB updates instantly.
Why can't I select this account in the picker ?
The account picker is strict : only accounts that exist in the TB show up. If an account is missing, add it in the trial balance first (button « Add a row »), then come back.
The list of entries is long, how do I find one ?
A search bar at the top filters by code (JE-42), description, account, or amount. Combine with the count « X / Y entries » to see how many are matching.